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TABS III

LAN-TECH is an Authorized dealer for TABS III.

Take a look at the actual TABS Program online.

Also, check out the discussion message board

For more information, contact LAN-TECH, INC. at (770) 514-0400, or check the makers of TABS III at www.stilegal.com

Also look at Case Master III, a case management that integrates with TABS III.

TABS III

Billing

Probably the most significant thing TABS III will do for the profitability of your firm is enable you to routinely issue accurate and timely statements to all your clients. With TABS III, the task that was once one of your major headaches can now be done quickly and with very little effort.

Reviewing Work-In-Process

The first step in the billing process is to make sure everyone is in agreement about the information that has been entered on the system since the last billing. One way to do this is by printing a Work-In-Process Report for each attorney. Attorneys review their respective reports and indicate any changes they think are appropriate corrections, adjustments, write-ups or write-downs. By referring to the revised Work-In-Process reports, the necessary changes are easily entered on the system.

Although the primary use of the Work-in-Process Report is to verify transaction entries before statements are printed, TABS III gives you so many formatting options that the reports can be a handy reference for a variety of other purposes, as well. For example, they can be used to review unbilled work done for any given client. The Aged Work-In-Process Report shows the age of all unbilled charges for each client and can be useful in making billing decisions for individual clients. The Aged Work-In-Process Report can also be used to total unbilled charges for the purpose of income projections.

Printing Statements

Once all the transaction entries are correct, statements can be printed. TABS III gives you a number of options. You may print single statements or batch statements at any time (e.g., on demand, monthly, quarterly, etc.), each in either draft or final form. Many systems don't allow you the option of reprinting final statements. With those systems you'd better get your statements right the first time, because printing the statement deletes all the information from the client's file. With TABS III, you can edit and reprint final statements as many times as you need.

When printing batch statements, either final or draft, you have a number of options:

  • Select clients on the basis of the primary or secondary attorney in charge.
  • Select a range of clients to be billed, either alphabetically or by client number.
  • Choose to bill active clients only, clients with a previous balance only, or both.

Optional split fee billing allows you to bill several parties a percentage of the fees and costs for a matter.

In addition to these options, TABS III also gives you the choice of printing your statements, displaying them on the screen, or saving them to a disk file for later printing or editing using your word processor if you want to further customize a particular statement.

Retrieval Of Billed Information

Fees, advances and expenses can be archived (saved) in detail or summary form for any client. These fees, advances and expenses can easily be retrieved at any time. Archived information can assist you in the billing process by allowing you to examine previously billed transactions. It also allows you to recapture billing history which may be requested by a client or court.

Accounts Receivable

How much of your firm's potential income is tied up in outstanding accounts? If you don't have a detailed accounting of your receivables, it's difficult to know what steps to take to deal with your collection problems. With TABS III on the job, you will always have precise, up-to-date information that will make it easy for you to monitor your accounts receivable. This information is available in the form of Summary or Detail Accounts Receivable Reports.

The Accounts Receivable Report gives you an aged breakdown of the balance due for each client. It indicates how much of the balance for each client is current and past due. You can define up to six past due periods to show on the receivables report. These can be changed at any time. The Detail Report breaks down the balance due for each client by fees, advances and expenses, and also provides dates of the last bill and last payment. Accounts Receivable Reports can be printed by primary or secondary attorney, by an alphabetical or numerical range of clients, by billing frequency, or by the age of the outstanding balance. For example, you could print a report listing only those clients with a balance 90 days or more past due.

Client Ledger Report

This report eliminates the tedious task of manually keeping client ledger cards for past billing and payment information. The report can be printed for any date, giving you the flexibility to review billing information for the last three months or last three years. This can be done for a single client, all matters for a client, or all clients. So the next time a client questions when a bill was sent or a payment received, you'll have the source - the Client Ledger Report.

Accounts Receivable By Invoice Report

This report will show you how much is due by specific invoice (bill). TABS III allows you to specify which invoice a payment should be applied to. You can also specify how payments should be applied for those cases where you want TABS III to automatically handle the application of a payment (for example, advances first, expenses next, then fees). This feature gives you complete flexibility for handling payments. By using this report along with the Accounts Receivable Report, TABS III allows you to view receivables as either balance forward or open item.

Receipt Allocation Report

This report shows the receipts (payments) from clients as they are allocated to individual timekeepers, advances, expenses, sales tax and finance charge. The report can be printed by primary, secondary, or working timekeeper, and can be printed for the current month, the current year, or to date. The Detailed Receipt Allocation Report shows the allocation to each timekeeper who did work for the client or who is to receive a percentage of a client's payments. Summary Reports showing totals for each client, or totals only, can also be printed.

Management Reports

The beauty of TABS III is that it does more than simply help you organize information. TABS III turns information into a powerful management tool that can help you manage your practice more profitably.

Client Productivity Report

Summarizes the billed fees, advances and expenses for each client for a given date range and quickly shows you which clients are most important to your firm (from a profit perspective). It also provides valuable information on the relative productivity of individual clients from year to year.

Client Productivity By Timekeeper Report

Breaks down the total hours and amounts billed to each client by individual timekeeper and shows the amounts billed for advances, expenses, sales tax and finance charge. The report can be printed by primary, secondary, or working timekeeper for the current period, current year, or to date. The Detail Report shows each timekeeper who did work for the client. A Summary Report showing totals for each client, or totals only, can also he printed.

Timekeeper Productivity Report

Shows the billed productivity amounts and hours for each timekeeper by month and year-to-date. It also shows the effective billing rate, as well as all the timekeeper's write-ups and write-downs. In addition, the report shows the total billable and nonbillable hours and amounts entered into TABS III for each timekeeper.

Category Productivity Report

Shows how your firm's billing is broken down by category (area of practice). The format of this report is the same as the Timekeeper Productivity Report. This report allows you to examine each area of practice for write-ups and write-downs with its effective rate. This information may be valuable for long-term planning. If you discover that your work is increasing in some categories more rapidly than in others, this may influence decisions about the direction your firm takes in the future or in the specialties of new members you recruit.

Productivity By Category For Each Timekeeper

This report will tell you how the workload is distributed among the attorneys in your firm by category. It can help you determine, for example, if the division of work is reasonable, given the specialization of the members of the firm. The report shows rate variance by area of practice for each attorney.

Attorney Status Report

This report shows the combined work-in-process and accounts receivable figures for responsible attorneys. It is very useful in reviewing the overall status of an attorney's clients. This report can also be printed in a summary format.

Approved By The ABA

With TABS III, you get more than the assurance of the manufacturer that the product will meet your expectations. You get the assurance of the American Bar Association.

STI's TABS III was the first time and billing system submitted to the ABAs Legal Technology Advisory Council (LTAC) for review.

LTAC put TABS III through a rigorous process of testing that even included an examination of users' experience with the system. As a result of this comprehensive audit procedure, the ABA approved TABS III. You can invest in TABS III with confidence.