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certified reseller of Dragon NaturallySpeaking.
For more information or a demo,
contact LAN-TECH, INC. at (770) 514-0400.
Dragon NaturallySpeaking product information
Industry: Patent Law
Product: Dragon NaturallySpeaking
Primary Use: Creating letters and memos for patent review
Significant Benefits: Producing documents in 1/3 the time required by the
dictation/transcription procedure. Create finished documents with minimal secretarial
Edward Kelly is a patent attorney with the law firm of Foley, Hoag & Eliot, a
Boston firm of about 200 attorneys. Much of his time is spent reviewing patent and
trademark documents, and searching for differences between new technologies and existing
products. He reads with great care, highlighter in hand, before creating letters and memos
summarizing his findings. Recently Kelly has cut his time for writing memos in half -
thanks to Dragon NaturallySpeaking.
"In the past, I usually had to handle a document several times before writing a
response," Kelly explains. "It's very distracting to put down the highlighter,
turn away from the document you're reading and type on the keyboard." Even though
Kelly types quite well, the constant starting and stopping was a real drain on his
Documents In Half the Time
"Using Dragon NaturallySpeaking, I only need to examine a document once," he
continues. "Everything flows smoothly - I just speak into the microphone as thoughts
come to me, focusing on my work, not on the mechanics of getting words into the computer.
I've used other speech recognition products, but never anything like this." Without
the distraction of the keyboard, Kelly is able to draft his remarks as he reads. Composing
text could not be easier.
"If in the past it took twenty minutes to examine a patent and type up my notes -
now I can do it in ten ," Kelly said. A similar ratio applies when he dictates
correspondence - again, the job gets done in about one half of the time.
Speaking Naturally is Liberating
"NaturallySpeaking is just a blast to use. Entering text into the computer used to
be a chore - now it's fun." Kelly has discovered how easy it is to be more productive
when speaking naturally. He also finds something very liberating about speaking into the
headset in a normal voice and seeing his words appear on the screen.
Making this freedom possible is Dragon NaturallySpeaking's accuracy and extensive
vocabulary. "If I speak normally, it rarely makes a mistake " Kelly says.
"I don't even look at what is on the screen while I'm dictating."
The Vocabulary You Need
Dragon NaturallySpeaking comes with an active vocabulary of 30,000 words and a total
vocabulary of 230,000 words. When Kelly finds it necessary to add a new word, he simply
has to say it and spell it once. There's also the Vocabulary Builder tool, which searches
documents for new words and adds them to the vocabulary if they are used frequently.
Efficiency and Teamwork
Kelly also finds Dragon NaturallySpeaking much more efficient than that old stand-by,
the dictation machine. "Secretaries hate transcribing and it always seems to end up
as the lowest priority." Now Kelly and his secretary work as a team. "I compose
directly into the system, send the draft to Carmella and she inputs it into the correct
letter or memo template. I review it, sign it and off it goes. We've been able to cut out
the unnecessary transcription step, saving her time and my time."
Removes Barriers to Creativity
"Dictation is the key to productivity for an attorney, and that's why this tool is
such a breakthrough." As Kelly sees it, a major barrier to creativity has been
removed. "When you're speaking naturally, the fluidity of language is intuitive,
whereas the mechanics of typing interferes with the process of creating intellectual
output." As a result, dictated documents usually require minimal editing, while
written documents often need multiple revisions.
Speaking to a computer takes a little getting used to, but Kelly finds the rewards
worth it. "It's normal to feel uncomfortable at first -even a little silly," he
observes. He recalls the feeling of horror the first time he struggled with a keyboard,
and how long it took to become productive. "This is different - there's very little
effort in learning how to dictate. Basically it requires preparing a brief outline of what
you want to say, including all the points you want to raise in each paragraph. Then use
the outline to guide your thought process. Your natural speaking skills will allow you to
create complete sentences. The rest is common sense - don't mumble or whisper, and speak
at a even pace."
The Verdict Is In
"I predict attorneys will soon wonder how they ever managed without this,"
Kelly concludes. As he uses Dragon NaturallySpeaking to generate more and more work, who
could argue with him? "For productivity, it's way ahead of everything we're used to:
dictation, the keyboard, even earlier speech recognition systems where you had to stop
after each word. What's more, it's a lot of fun."